Find out about Continuum of Care (CoC), Point-In-Time Censuses, Coordinated Entry, Emergency Solutions Grant Program (ESG), and more.
hat is a Continuum of Care? HUD developed the concept of the Continuum of Care (C0C) in 1995 through its annual competition for homelessness assistance grants. The CoC was envisioned as a local network that plans and coordinates funding for services and housing to assist homeless individuals and families.
ARCH is the CoC for eight parishes of Louisiana: Acadia, Evangeline, Iberia, Lafayette, St. Landry, St. Martin, St. Mary, and Vermilion.
CoCs are tasked by the US Department of Housing and Urban Development (HUD) to track data on the homeless community in their area. These Annual Point in Time counts provide an overview of the state of homelessness in a CoC, and offer the information necessary to redirect services, funding, and resources as necessary.
ARCH completes its Annual Point in Time count of people experiencing homelessness during the last week of January, in conjunction with its annual Homeless Connect resource fair.
A survey of vulnerability is also performed during this count to rate those at most risk of losing their life on the streets. This Vulnerability Index (VI) helps to identify those who are in the most urgent need of housing and medical services.
The information that is collected locally is compiled with other national PIT counts and is reported to Congress.
Jan. 22, 2018 PIT information can be found HERE:
To view data about Point In Time Censuses from years past, click here.
The CoC Funding cycle for 2018 has begun!
On June 20, 2018, the U.S. Department of Housing and Urban Development (HUD) published the Notice of Funding Availability (NOFA) for the Continuum of Care (CoC) Homeless Assistance Program. The NOFA and HUD’s other CoC competition resources are available at https://www.hudexchange.info/programs/coc/.
The Acadiana Regional Coalition on Homelessness and Housing (ARCH), serving as the Collaborative Applicant for the LA-500 CoC, is now requesting project proposals for the CoC Homeless Assistance Program.
ARCH serves the 8 parishes of Acadiana: Acadia, Evangeline, Iberia, Lafayette, St. Landry, St. Martin, St. Mary, and Vermilion. Applicants serving these parishes must be a member in good standing with ARCH for at least one year prior to submitting an application for funding. Interested parties should review the HUD CoC NOFA as well as the ARCH Project Review, Rating, and Ranking Process Document for further information on eligible projects, the criteria for project selection, and the timeline of the application process.
ARCH will accept project proposals for all project types eligible under the FY2018 CoC NOFA. Agencies are encouraged to submit new project proposals for bonus projects and/or for new or expanded projects that may be created with re-allocated funds.
Letters of intent for renewal CoC projects are due on July 16, 2018.
Letters of intent for new CoC project proposals are due on July 25, 2018.
No funding obligations shall be implied based on the information in this solicitation of CoC project proposals.
Email questions to Leigh Rachal (firstname.lastname@example.org).
Acadiana Regional Coalition on Homelessness and Housing (ARCH) will submit an application for the 2018-20 Emergency Solutions Grant Program (ESGP) administered by the Louisiana Housing Corporation.
Non-profit organizations interested in developing a project proposal for possible inclusion in an ESGP funding application under consideration by ARCH should review 24 CFR 576and the ESG Notice of Funding Availability (NOFA) released by the Louisiana Housing Corporation (LHC).
ARCH will review all eligible project proposals for the eight parish region of Acadiana: Acadia, Evangeline, Iberia, Lafayette, St. Landry, St. Martin, St. Mary, and Vermilion.
A letter of intent to apply should be submitted to ARCH via email (email@example.com) no later than 5pm on July 16, 2018. This letter of intent should name the agency applying for funding and briefly describe the proposed project (including information on the type of project, the estimated amount of funding requested, the demographic to be served by the project, and the geographical area where the project will provide services).
The deadline for submission of complete project proposals is 5:00 p.m. on Wednesday, August 1, 2018.
No funding obligations shall be implied based on the information in this solicitation of ESGP project proposals. ARCH reserves the right to accept or reject any and all proposals on such basis as may be deemed to be in its best interest.
Email questions to Leigh Rachal (firstname.lastname@example.org).
A coordinated entry system is defined as a centralized or coordinated process designed to coordinate program participant intake, assessment, and provision of referrals.
ARCH adopted Coordinated Entry policies and procedures to govern the operation of this process in the Acadiana region. Contact ARCH Executive Director for current ARCH CE policies.
The ARCH coordinated entry system covers all eight parishes of the Homeless CoC, is easily accessed by individuals and families seeking housing or services, is well advertised, and includes a comprehensive and standardized assessment tool known as the Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT).
Why Coordinated Entry
ARCH’s primary goals for the coordinated entry process is that assistance be allocated as effectively as possible and that it be easily accessible no matter where or how people present. Currently, Acadiana lacks the resources needed to meet all of the needs of people experiencing homelessness. This, combined with the lack of well-developed coordinated entry processes, can result in severe hardships for people experiencing homelessness. They often face long waiting times to receive assistance or are screened out of needed assistance. The ARCH coordinated entry process helps Acadiana prioritize assistance based on vulnerability and severity of service needs to ensure that people who need assistance the most can receive it in a timely manner. In addition, the coordinated entry process provides information about service needs and gaps to help ARCH plan future assistance and identify needed resources. You must attend an ARCH Coordinated Entry Training prior to participating in the assessment process.
Since December 2000, ARCH has utilized a homeless management information system (HMIS) called ServicePoint™ to connect all of the homeless providers in the region so client information and referrals can be exchanged electronically. An HMIS is an electronic data collection system that stores demographic and service information about persons who access the homeless services system in a Continuum of Care (CoC). The data collected by the HMIS can be used to understand the size, characteristics, and needs of the homeless population at the local, state, and national levels. ServicePoint™, created by Bowman Systems, is an intranet based SQL Database which has many capabilities including client management, shelter bed management, Information and Referral, and flexible reporting.
ARCH belongs to the statewide Louisiana State Network Data Consortium, LSNDC. As part of this statewide network, ARCH follows the polices and directions set by the LSNDC. For more information about this statewide network, visit their website. http://www.lsndc.org
ARCH’s current HMIS Administrator is Catholic Services of Acadiana. The HMIS team is tasked with administering and monitoring the ServicePoint implementation, training users and maintaining both data quality and adherence to Department of Housing and Urban Development’s (HUD) data standards. The team consists of:
All users of ServicePoint must receive a New User training before gaining access to the system. As well, personalized training is available for current users who will be entering in data for a new project or who need assistance with a particular type of client or workflow. To schedule this training, contact Elizabeth in the HMIS Office.
As well, ARCH holds HMIS User Meetings every month except in December. Usually, they are held at 10:30 am on the day of the ARCH General meeting, at that location. If the day, time or location change, this will be noted in advance on the ServicePoint home page under Agency News.
How many people were served by homeless service providers in Acadiana during 2017?